Polite Follow Up Email After An Interview + 7 Tested Templates! [Updated]

Polite Follow Up Email

You’ve had your interview, and now you’re in the waiting phase of the application process. We know it can be tough to be in this stage, but know that you don’t simply have to wait.

Sending a polite follow up email after an interview is a great way to anchor in your expression of interest for this role, as well as give you something productive to do as you wait on the decision.

Below are 7 valuable samples of the best polite follow up emails after an interview. They’re in a simple template format that you can use straight away, inserting your relevant details.

Polite Follow Up Email After An Interview + 7 Samples!

Polite Follow Up Email After An Interview

1. Polite follow up email: Directly after an interview (option 1)

Hi [INTERVIEWER’S NAME],

I’m reaching out to express that I appreciate your time and energy in our interview today.

I’m sure you already felt my eagerness for this role, and my excitement as the possibility of working for [COMPANY NAME]. I was particularly inspired by our discussion about [INSERT RELEVANT TOPICS THAT CAME UP IN YOUR INTERVIEW].

Good luck on your process of interviewing moving forward, and please let me know if you’d like to schedule another interview, or if you require additional information or references from me.

Please let me know if there’s anything else you need from me as you move forward in your hiring process. I look forward to hearing from you soon.

Thank you,

[YOUR NAME]

2. Polite follow up email: Directly after an interview (option 2)

Hi [INTERVIEWER’S NAME],

I’d like to firstly thank you for taking the time today to discuss the [ROLE NAME] position and explain more about what you’re looking for. I’m left feeling inspired and excited at the prospect of working for [COMPANY NAME] as I feel it is such a perfect fit.

I understand that you may have more interviews to conduct and a deeper process for this phase of hiring, so I will patiently await your decision.

If there’s anything else you’d like for me to send over or any other information you need, please don’t hesitate to contact me, and I’d be happy to oblige.

Have a beautiful day,

[YOUR NAME]

3. Polite follow up email: 1 week after an interview (option 1)

Hi [INTERVIEWER’S NAME],

I’m reaching out to thank you again for taking the time last week to speak about the [ROLE NAME] position in our interview. I’ve since been inspired by our discussion especially on [TOPICS YOU SPOKE ABOUT], and have been researching and looking deeper into these areas for my interest.

This is making me even more interested in working for [COMPANY NAME], as I feel aligned with the values and culture that you expressed, and I feel that my expertise and passion would add value in my position as [ROLE NAME].

Please know that I am happy to provide you with any additional information that you may need to help you make your decision. I understand that you’ll potentially still be sorting through applications at this stage, so if there’s anything you need from me to move forward, let me know.

Looking forward to your response.

Thank you,

[YOUR NAME]

4. Polite follow up email: 1 week after an interview (option 2)

Hi [INTERVIEWER’S NAME],

I am very grateful for your time last week in our interview. Thank you for clearly describing what you were looking for in a ROLE NAME, and painting a vivid picture of the mission and values of [COMPANY NAME].

I’ve been reflecting on some of the topics that we discussed, and I just want to let you know, I’ve since looked deeper into [TOPICS YOU SPOKE ABOUT], which has inspired me further in the possibility of working for [COMPANY NAME].

I get a sense that this could be the perfect fit for both of us, with the company culture and my values and expertise.

I understand that you’ll likely still be in the process of interviewing and shortlisting applications, so I will patiently await your decision.

Looking forward to hearing from you soon.

Best regards,

[YOUR NAME]

5. Polite follow up email: 2 weeks after an interview (option 1)

Hi [INTERVIEWER’S NAME],

I’m reaching out as it has now been two weeks since our interview, and I just wanted to share that I am still very much interested in the [ROLE NAME] position we spoke about. I understand you may have a long process of going through applications, and respect your time and energy in our communications so far.

I’d love to know if there’s any additional information you’d like from me that may be valuable at this stage in your decision making. Perhaps additional references or even another interview? Let me know.

Thank you again for your consideration.

Best regards,

[YOUR NAME]

6. Polite follow up email: 2 weeks after an interview (option 2)

Hi [INTERVIEWER’S NAME],

I hope this finds you well. After our interview two weeks ago, I have been eagerly awaiting news on your decision for [ROLE NAME].

As I’ve been waiting during your process of sorting through applications, I took it upon myself to research more about the topics we discussed. Particularly, [INSERT TOPICS YOU TALKED ABOUT]. This has made me inspired and excited as the prospect of working for a reputable company like [COMPANY NAME].

If there’s any help that I can offer you in this stage of your hiring process, please let me know. I would be happy to provide additional references or to perhaps schedule a phone or in-person interview.

Let me know if you need anything from me. Looking forward to your response.

Thank you,

[YOUR NAME]

7. Polite follow up email: 3 weeks after the interview

Hi [INTERVIEWER’S NAME],

I hope this finds you well. I am one of your recent applicants for the [ROLE NAME] position. As it has been three weeks since our interview, I wish to reach out at this stage to see how you are going in your decision making.

Since learning more about [COMPANY NAME] as I’ve been waiting, I’ve felt even more eager to work for such a reputable and outstanding [COMPANY]. I would love this opportunity, and I am wondering if you have news on your decision?

If you’d like to discuss anything with me in this stage of your hiring process in your hiring, please don’t hesitate to reach out. I’d be happy to offer you more information, answer any questions, or provide you with additional references.

Once again, thank you for your consideration.

All the best,

[YOUR NAME]

Next Steps In Your Job Search

If unfortunately you didn’t end up getting the job, check out our advice and samples for sending a follow-up to end well after a rejection. And maybe even open another door to a new opportunity.

Or if you think you need to up you skills even more, check out our guide to the best free online courses with certificates today!

References

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